HR should update global mobility budgets, maintain clear tracking systems for employee permits, invest in language and adaptation support, and collaborate with immigration specialists to ensure compliance with evolving regulations.

Starting January 2026, applicants for residence permit renewal to settle permanently will need to complete an adaptation program and meet A2 Estonian language proficiency requirements, with some exceptions. Employers must have at least 6 months of actual economic activity registered in Estonia prior to application.

Renewals are generally granted for up to 5 years and can be extended further based on continued legal residence and employment conditions.

If fingerprints were taken within the last 6 years and the residence permit is still valid for at least 6 months, renewals can be submitted via the Police and Border Guard Board’s self-service portal.

If renewal is late, employees may receive up to a 90-day grace period to stay legally, but work authorization may be interrupted. Refusals can be appealed, and HR should provide legal guidance to affected employees.

Since July 2018, applicants renewing a temporary residence permit for employment must meet at least an A2-level Estonian language requirement or have completed an adaptation program, with some exceptions.

Renewal fees have increased significantly in 2025, typically around €225-€250 for employment-based permits. HR should budget accordingly to cover costs for international employees and their families.

The authorities aim to decide on renewals at least 10 days before the permit expires, provided applications are submitted in a timely manner and biometrics have not expired; otherwise, processing times may be longer.

Yes, HR can support employees by tracking permit expiry dates, guiding document preparation, filing applications with authorities, scheduling biometric appointments, and providing legal assistance if needed.

Required documents include a completed renewal application form, valid identity document, recent photo, proof of ongoing employment or legal grounds for residence, proof of accommodation, payment of state fees, and any updated family or personal information.

Applications must be submitted at least 2 months before the current permit expires to ensure continuous legal status, and no later than the permit expiry date. Late renewal may result in legal complications.

It is the process of extending an existing temporary or permanent residence permit to maintain legal residence and work authorization in Estonia for foreign employees beyond the original permit expiry.