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Berlin HR teams can now report employer changes for non-EU employees digitally. The process requires uploading specific documents through the Foreigners’ Authority’s online portal, eliminating the need for separate BIS submissions.
COE Online Form for Berlin
The Question
The Answer
Employers can now use the Berlin Foreigners’ Authority online form to notify about a change of employer. Required documents include the employee’s job offer, employment contract, power of attorney (PoA) from both talent and client, passport copy, and current residence permit. Once submitted online, no separate submission to BIS is needed.
Change of Employer Form Details
Context & Background – The Challenge
Previously, HR teams had to submit employer change notifications through BIS, involving manual document uploads and confirmation steps. Many employers were uncertain if the new online form fully replaced BIS submissions.
Jobbatical’s Approach
The Berlin Foreigners’ Authority introduced an online submission form allowing employers to initiate the change of employer process digitally. The process aligns with the digitalization goals under Berlin’s administrative modernization strategy.
The Outcome
Employers can now submit the notification entirely online. The required uploads include the job offer, employment contract, power of attorney from both talent and client, and copies of the passport and current residence permit. Once submitted, no additional BIS confirmation is required.
Employer or Talent Steps
- Fill in the official online change-of-employer form.
- Attach the required documents.
- Submit without follow-up via BIS.
- Receive confirmation directly through the online portal.
Key Learnings
- The online form fully replaces BIS submission for employer changes.
- Both talent and client PoAs are mandatory for smoother processing.
- Digital submissions enhance processing speed and audit trail accuracy.
FAQs: COE Online Form
This covers the following use cases:
- How can HR teams in Berlin report a change of employer for foreign employees online?
- Which documents are required to submit the change of employer request in Berlin?
- Do employers in Berlin still need to submit documents to BIS after using the online form?
- What is the process for submitting a change of employer notification for EU Blue Card holders in Berlin?
- Can HR submit a change of employer form on behalf of talent without personal attendance?
- Are power of attorney documents mandatory for submitting a Berlin employer change notification?
- How does the new Berlin online employer change form differ from the BIS submission?
- What happens after submitting the Berlin change of employer online form?
- Can both the talent and the employer’s representative sign the required PoA for Berlin’s online process?
- What confirmation does the employer receive after filing the online employer change form in Berlin?
- Does the Berlin online system accept combined PoA submissions from the client and employee?
- How can HR streamline employer switch processes for employees with residence permits in Berlin?
- When should HR teams use the Berlin online form instead of BIS for employer changes?
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