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HR teams sometimes face rejections when submitting a change of employer application in Berlin, even after following the checklist. The main issue often relates to the applicant’s permit status and document quality. Knowing how to respond can help resolve the challenge quickly.
Change of Employer Submission (Berlin Immigration/BIS) Challenges
The Question
The Answer
When the Berlin immigration office marks a change of employer application as incomplete, HR should first check if the talent’s current status is only a visa and not a residence permit. Berlin typically allows a change of employer only if the residence permit was issued in Berlin. If the talent only has a visa (not a Berlin-issued residence permit), HR may be submitting the wrong application type. In this case, HR should contact the Berlin Immigration Office (BIS) using their official contact form for clarification. Additionally, ensure all uploaded documents—especially the visa—are high-quality scans, not just pictures, as poor image quality can result in rejections.
Change of Employer Document Challenges
Context & Background – The Challenge:
The Berlin immigration office (BIS) may mark change of employer applications incomplete if the talent has only a visa and not a Berlin-issued residence permit. Document issues, such as poor scans, can also lead to rejection. HR professionals need clarity on the right application process based on permit type.
Jobbatical’s Approach / Applicable Regulation:
Jobbatical recommends HR teams confirm the applicant’s current residence status before applying. Berlin typically allows a change of employer only when a residence permit was issued in Berlin. For visa holders, clarification from BIS is essential. Always provide quality scanned documents.
The Outcome / Detailed Explanation:
If marked incomplete, HR should check if the talent has a Berlin-issued residence permit or only a visa. If the latter, contact BIS via their official contact form for next steps. Ensure all documents submitted are clear scans—not photos—to avoid further delays.
Employer or Talent Steps:
- Confirm if talent has a Berlin-issued residence permit or just a visa
- Review BIS checklist and match submission to the applicant’s status
- Use high-quality scans for all documents
- Contact Berlin BIS for clarification when the application status is unclear
- Document all communications for compliance purposes
Key Learnings / Takeaways:
- Change of employer is usually possible only with a Berlin-issued residence permit
- Visa holders may need a different application or BIS clarification
- Document quality matters—prefer scans over photos
- Use BIS contact form for case-specific guidance
- HR should maintain detailed records of all submissions
FAQs — Change of Employer Submission (Berlin Immigration/BIS)
This covers the following use cases:
- What should HR do if Berlin immigration returns a change of employer application as incomplete despite following the checklist?
- Can foreign employees in Berlin change their employer if they only hold a visa and not a residence permit?
- Why does Berlin BIS require residence permit issued in Berlin for employer change applications?
- How should HR respond if document scans are rejected by Berlin immigration office?
- Is it possible to submit a change of employer application in Berlin using pictures of visas and passports?
- What’s the process if Berlin immigration states application is incomplete due to permit issued outside Berlin?
- Who should employers contact at BIS for clarification on immigration submissions in Berlin?
- What HR documentation causes change of employment applications to be marked incomplete in Berlin?
- Does Berlin immigration accept smartphone photos of official documents for employer change applications?
- What steps should HR take when receiving “antrag ist unvollständig” on a Berlin immigration application?
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