Sweden ICT Permit Document Checklist 2026 | Employers

🛂 What is the Sweden Intra-Company Transfer (ICT) Permit?

The Sweden ICT permit (koncernintern förflyttning) allows non-EU/EEA managers, specialists, and trainees to be transferred from a group entity outside the EU to a Swedish branch or subsidiary within the same corporate group. Unlike standard work permits, the ICT route does not require a labour market test and is processed entirely through Migrationsverket's employer-led e-service making it one of the fastest pathways for multinational talent deployment to Sweden.

The employer registers the offer of employment via the Migrationsverket e-service, a relevant Swedish trade union provides a statement, and the employee then applies online via an email link. Once approved, the employee collects their residence permit card from the Swedish embassy or consulate in their country of residence before entering Sweden.

Sweden ICT Permit service → Sweden immigration overview →

Critical highest rejection risk Required must be submitted Conditional depends on your situation

🏢 Employer Documents Migrationsverket E-service

Employer progress

0 / 7

These documents are registered or submitted by your Swedish entity when creating the offer of employment in the Migrationsverket e-service. Complete these before the employee begins their own application.

Offer of Employment (Migrationsverket E-service / Form 232011)

Critical Jobbatical prepares ▼

Submitted by

Swedish host entity or authorised representative via Migrationsverket e-service

Access requires

Swedish e-identification (BankID or equivalent) and the employee's email address

Must include

Role/position, salary (minimum SEK 29,680/month verify current threshold annually), employment start and end date, Swedish host entity details, work location in Sweden

Format

Online only via Migrationsverket e-service; if e-service is unavailable, use Form 232011 (available in Swedish and English) submitted directly to the relevant trade union

Common issue

Incomplete or mismatched salary/role data between the offer of employment and supporting documents Migrationsverket flags inconsistencies before accepting the case

Jobbatical registers the offer of employment in the Migrationsverket e-service on behalf of the Swedish host entity, ensuring all fields are complete and consistent before the trade union consultation step begins.

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Intra-Group Corporate Relationship Documentation

Critical Jobbatical reviews ▼

Must prove

Genuine, active corporate group relationship between the sending entity abroad and the Swedish host entity parent-subsidiary structure, shareholding documents, or corporate affiliation agreement

Format

Certified corporate documents; foreign-issued documents should be apostilled (if the issuing country is a Hague Convention signatory) and provided in Swedish or English

Recency

Commercial registry extracts should be no more than 3 months old at time of submission

Common rejection

Unable to clearly demonstrate the corporate group relationship Migrationsverket treats unclear structures as potential ICT workarounds and requests additional evidence or rejects the application

Translation

All documents not in Swedish or English must be accompanied by a certified Swedish or English translation

⚠ High rejection risk: Migrationsverket scrutinises intra-group relationships carefully. Contracts between unrelated entities, or relationships evidenced only by informal letters, are regularly challenged. Prepare full corporate structure documents not just a summary letter.

Jobbatical reviews all corporate structure documentation before submission and advises on which entity relationships satisfy Migrationsverket scrutiny for the ICT pathway.

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Employment Contract / Assignment Agreement (Sweden Transfer)

Critical Jobbatical reviews ▼

Must include

Employer's name and address outside EEA; employee's name and address; employment start date outside EEA; work location in Sweden; brief description of duties; salary and other benefits in SEK; job title or position (not required for trainees)

Salary threshold

Minimum SEK 29,680/month gross (reviewed annually verify current figure with Migrationsverket before filing); salary must be at par with Swedish collective agreements or industry standards

Language

Contract must be in Swedish or English, or accompanied by a certified Swedish or English translation

Common rejection

Salary stated in foreign currency without clear SEK conversion; missing employment start date; role description too vague to confirm manager/specialist/trainee category

Signed by

Both the Swedish host entity and the employee; signatures must be clearly dated

Jobbatical provides a compliant assignment agreement template and reviews the final version against Migrationsverket's content requirements before submission.

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Trade Union Statement (LO / TCO / SACO)

Critical Jobbatical coordinates ▼

What it is

A formal statement from the Swedish trade union relevant to the employee's occupation, confirming that the terms of employment offered are at par with Swedish collective agreements or industry standards

How it works

After registering the offer of employment in the e-service, the employer selects the relevant trade union (LO, TCO, or SACO umbrella organisation); the union reviews the offer and sends its statement back via the e-service

Timeline

Trade unions typically respond within 10 business days; complex or borderline cases may take longer plan this step well before the intended start date

Common issue

Selecting the wrong trade union for the role; salary or terms below collective agreement levels prompting the union to request amendments; delays caused by missing union contact details in the e-service

If not using e-service

Send the offer of employment and the union statement form (Form 232011) directly to the relevant trade union; they will return the statement to you

⚠ Critical path item: The trade union statement must be obtained before Migrationsverket will process the ICT permit application. A delay at this step delays the entire timeline. Budget at least 10–15 business days for this stage.

Jobbatical identifies the correct trade union for the employee's role and manages the consultation step via the e-service to minimise delays.

Questions about this document? Talk to Jobbatical →

Comprehensive Insurance Coverage Confirmation

Critical Jobbatical advises ▼

Must cover

Health and medical care in Sweden; life insurance; occupational injury; pension coverage effective from Day 1 of employment

Provider

Either through the employer's group insurance plan or a separate policy; the employee must have or have applied for comprehensive health insurance before submitting the permit application

Validity rule

If the transfer is shorter than 1 year: insurance must cover the entire stay. If longer than 1 year: health insurance must be valid for the first 3 months (social security system access begins after that)

Common rejection

Travel insurance presented instead of health insurance; policy with high excess or geographic exclusions; insurance not valid from Day 1; missing repatriation coverage

Evidence required

Insurance certificate or confirmation letter stating coverage type, validity dates, and that it covers health and medical care in Sweden

⚠ 2026 note: Migrationsverket has been rejecting applications with insufficient insurance coverage details. Ensure the certificate explicitly lists each coverage type (health, life, occupational injury, pension) rather than using generic policy language.

Jobbatical verifies insurance compliance against Migrationsverket requirements before submission and advises on the minimum coverage needed for each transfer profile.

Questions about this document? Talk to Jobbatical →

Swedish Tax Agency Notification (SKV Form 1160)

Required ▼

What it is

The statutory notification the Swedish entity must submit to Skatteverket (Swedish Tax Agency) when employing a person from outside the EU Form "Notification – Employment of a foreigner SKV 1160"

Must include

Employee's full name, Swedish address (once known), and period of employment

Deadline

Must be filed when the employee starts work in Sweden; do not wait until the residence permit card is collected

Common oversight

Forgetting to file the Tax Agency notification is a common compliance gap it is a legal employer obligation, separate from the immigration permit process

Form location

Available at skatteverket.se; submit to the Swedish Tax Agency as instructed on the form

Jobbatical coordinates the SKV 1160 notification filing as part of the Day-1 compliance checklist, ensuring your entity meets its statutory obligations from the first working day.

Questions about this document? Talk to Jobbatical →

Power of Attorney (if using a legal representative)

Conditional ▼

Who needs this

Required when the ICT application is registered in the e-service or submitted via paper by an immigration consultant or lawyer acting on behalf of the Swedish host entity

Must include

Explicit authorisation to act on behalf of the Swedish entity for immigration filings with Migrationsverket; signatory must be an authorised company representative

Format

Notarised; if issued outside Sweden, apostille required for Hague Convention countries; accompanied by a certified English or Swedish translation if issued in another language

Validity

Must be current at the time of submission expired or undated powers of attorney will be rejected by Migrationsverket

Questions about this document? Talk to Jobbatical →

👤 Part 2 of 2 Employee Documents

After the employer completes the e-service step and Migrationsverket sends the employee a link, the employee submits their own online application. Once approved, the employee visits the Swedish embassy or consulate for biometrics and to collect their residence permit card.

Employee application & embassy stage

Employee progress

0 / 8

Valid Passport (Biometric No Extended/Stamped Passport)

Critical ▼

Validity required

Must be valid for at least the duration of the transfer; ideally valid well beyond the permit end date to avoid renewal overlap issues

Biometric chip

Passport must contain a biometric chip; non-biometric passports are not accepted by Swedish embassies and consulates

⚠ Oct 2025 rule

From 1 October 2025, Sweden requires that passports be original no sticker extensions, no stamp extensions. A passport that has been physically extended (with an additional page, sticker, or endorsement stamp) is no longer accepted. The employee must obtain a new passport if their current one has been extended in any way

Copies needed

Scanned copies of all pages showing personal data, photograph, passport number, validity dates, and the machine-readable zone (MRZ) at the bottom of the identity page

Common rejection

Extended passport presented; passport expiry date too close to the transfer end date; non-biometric or older-format passport

⚠ New 2025 rule action required: If your employee's passport has been extended with a sticker or stamp (common in India, Pakistan, and some other countries), they must renew their passport before applying. This is a hard requirement from October 2025 and is one of the most overlooked rejection causes in 2026 Sweden applications.

Questions about this document? Talk to Jobbatical →

Proof of 3+ Months' Continuous Employment with the Corporate Group

Critical ▼

Who needs this

All categories: managers, specialists, and trainees must each demonstrate 3 months' continuous employment with the sending group entity outside the EU/EEA at the time of transfer

Must include

Payslips covering the 3-month period; employment letter on company letterhead confirming start date, role, and continuous employment status; employment contract from the sending entity

Employment contract fields

Employer's name and address outside the EEA; employee's name and address; employment start date; work location; role description; salary; job title (not required for trainees)

Language

Must be in Swedish or English, or accompanied by a certified translation

Common rejection

Break in employment even a single-month gap between roles in the same group can disqualify the transfer; employment in a different unrelated entity without group relationship evidence; documents signed only by the employee, not the employer

⚠ No gap tolerance: Migrationsverket requires the 3 months to be continuous and immediately preceding the transfer date. A gap caused by resignation, project contract end, or entity restructuring even brief can disqualify the entire application.

Questions about this document? Talk to Jobbatical →

Professional Qualifications / University Degree (Managers & Specialists)

Critical Jobbatical reviews ▼

Who needs this

Managers and specialists; trainees need an education certificate showing they are enrolled in or have completed a university-level programme relevant to their training in Sweden

Format

Original degree certificate and academic transcripts; if the role involves a regulated profession in Sweden (e.g. engineering, medicine, law), additional proof of professional qualification recognition may be required

Apostille / legalisation

Foreign degree certificates should be apostilled (Hague Convention countries) or legalised through the full diplomatic chain (non-Hague countries such as China and Pakistan); a certified English or Swedish translation is required if the degree is not in either language

Common rejection

Degree not apostilled; transcripts missing; professional experience letters not on company letterhead; regulated profession category requires additional recognition evidence that was not submitted

Jobbatical reviews qualification documents and advises on apostille requirements for the employee's issuing country before submission.

Questions about this document? Talk to Jobbatical →

Trainee Agreement (Trainees Only)

Conditional ▼

Who needs this

Required only when the applicant is being transferred as a trainee (university graduate receiving career development or skills training)

Must include

Description of the training programme in Sweden; duration of the training period; training location; the sending entity's name and address; the trainee's role during the training; the employee's name and address; salary/compensation for the training period

Language

Must be in Swedish or English, or accompanied by a certified translation

Validity period

Trainees may receive an ICT permit for up to 1 year (not extendable to 3 years); the trainee agreement should reflect this

Note

Trainees must also provide an education certificate showing they hold or are pursuing a university-level qualification relevant to the training

Questions about this document? Talk to Jobbatical →

Comprehensive Health Insurance Certificate

Critical ▼

Coverage required

Full health and medical care in Sweden; repatriation coverage is strongly recommended and increasingly required by Migrationsverket reviewers in 2026

Validity rule

Transfers under 1 year: insurance must cover the entire stay. Transfers over 1 year: must be valid for at least the first 3 months; after that, the employee becomes eligible for Swedish social insurance

Must include

Policy number, insured person's name, coverage type, geographic scope (must include Sweden), start and end dates, and insurer name

Common rejection

Travel insurance submitted instead of health insurance; employer group insurance not confirmed in the employee's name; coverage gap between transfer stages; no repatriation coverage stated

Applied for vs. held

The employee must have taken out or applied for the insurance before submitting the permit application a letter confirming the application has been made is accepted if the full policy document is not yet available

⚠ 2026 enforcement note: Migrationsverket has increased scrutiny of insurance certificates in 2026 and is rejecting applications where the certificate does not explicitly confirm medical care and repatriation coverage in Sweden. Generic travel or group insurance summaries are insufficient.

Questions about this document? Talk to Jobbatical →

Proof of Self-Support Capacity (Försörjningskrav)

Required ▼

What it shows

That the employment offered enables the employee to support themselves (and any family members coming to Sweden) without reliance on public funds

Threshold (2026)

Approximately SEK 9,450/month after housing costs for a single person; adjusted for additional family members (approximately SEK 8,520/person for couples and per additional adult equivalent)

Evidence

The employment contract with the stated salary (SEK 29,680+/month) typically satisfies this requirement if housing costs are reasonable; Migrationsverket may also request the employee's bank statements or the employer's salary payment confirmation

Note

For ICT transfers with salary at or above the minimum threshold, this is usually not a standalone rejection cause but it must be addressed if the trade union statement raises any salary concerns

Questions about this document? Talk to Jobbatical →

Biometric Passport Photographs (Embassy / Consulate Stage)

Required ▼

When needed

At the Swedish embassy or consulate when the employee presents their passport and permit decision to have their photograph and fingerprints taken for the residence permit card

Note on biometrics

If the employee requires a visa to travel to Sweden, they must visit the embassy/consulate as soon as possible to have biometrics taken (photographs and fingerprints). If visa-free, the employee can enter Sweden on a copy of the decision but must book a biometrics appointment promptly after arrival

Card production time

The residence permit card takes up to 4 weeks to produce and deliver to the embassy or consulate after the decision is issued plan this into your start-date calculation

Common issue

Failing to book a biometrics appointment promptly after arrival; not having the original passport at the embassy visit; attempting to enter Sweden without the residence permit card when a visa is required

Questions about this document? Talk to Jobbatical →

Family Member Documents (Dependants Applying Simultaneously)

Conditional ▼

Who qualifies

Spouse / cohabiting partner (registered or common-law); unmarried children under 18; family members can also receive a residence permit for the same period as the ICT holder, and spouses may apply for their own work authorisation

Required documents

Passport copies for each family member (all pages with personal data, MRZ, and any existing permits); marriage or registration certificate; proof of cohabitation (for unmarried partners); birth certificates for children; consent from the other custodian if the custodian is not accompanying; adoption papers if applicable; power of attorney if you are the legal representative

Translation

All documents not in Swedish or English must be translated by an authorised public translator; both original copy and translation must be enclosed

Timing tip

File family member applications simultaneously with the main ICT application waiting until after the main permit decision is approved adds unnecessary weeks to the relocation timeline

Work rights

Family members joining the ICT holder in Sweden can apply for work permits; spouses typically receive work authorisation for the same duration as the ICT permit

Jobbatical coordinates family reunification applications alongside the main ICT case to avoid unnecessary delays in the relocation timeline.

Questions about this document? Talk to Jobbatical →

Take the checklist with you

Download a simple reference PDF with all 15 document names useful for briefing your employee, sharing with a local HR contact, or tracking preparation internally. For embassy-specific requirements, format rules, and rejection-prevention guidance tailored to your employee's nationality, talk to the Jobbatical team.

Document names only no embassy-specific details

↧ Download basic checklist (PDF) Get the full tailored checklist →

Format rules · Embassy guidance · Rejection prevention

✅ What happens next?

1

Employer registers the offer of employment log in to the Migrationsverket e-service with Swedish BankID, enter the employment details, and submit the offer to the relevant trade union (LO, TCO, or SACO). Allow 10–15 business days for the union to respond.
2

Employee applies via email link once the employer completes the e-service step, Migrationsverket sends the employee an email with a link to submit their own online application. The employee uploads their documents and pays the SEK 2,000 application fee online.
3

Migrationsverket processes and decides standard processing is 30 days for a complete application. Complex or incomplete cases may take up to 90 days. Decisions are sent to the employer and the embassy or consulate where the employee applied.
4

Employee visits the embassy / consulate for biometrics the employee presents their passport and the permit decision to have their photograph and fingerprints taken. The residence permit card (marked "ICT") takes up to 4 weeks to produce after the decision.
5

Employee enters Sweden with permit card + passport the residence permit card must be presented together with a valid passport when entering Sweden. The card entitles the holder to work for the specific employer in the specific role stated on the permit.
6

Day-1 compliance: book Skatteverket personnummer appointment upon arrival, book an appointment at Skatteverket (online at skatteverket.se) to register for a personnummer (personal identity number). Walk-in visits have been phased out; lead times in Stockholm and Gothenburg can stretch to several weeks, so book before arriving if possible. The employer must also file the SKV 1160 notification. For full end-to-end Sweden ICT support, contact the Jobbatical team.

Sweden Intra-Company Transfer (ICT) Permit Document Checklist

🛂 What is the Sweden Intra-Company Transfer (ICT) Permit?

🏢 Employer Documents Migrationsverket E-service

👤 Part 2 of 2 Employee Documents

Take the checklist with you

✅ What happens next?

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