.svg)
The ICT permit allows multinational groups to transfer non-EU/EEA managers, specialists, and trainees to a Swedish branch. Fast pathway that bypasses the standard labour market test using an employer-led Migrationsverket e-service.
Download a simple reference PDF with all 15 document names , useful for briefing your employee before they start gathering paperwork or for sharing with your legal team.
Document names only;No embassy-specific details
Please enter a valid email address.
We'll follow up with nationality-specific guidance if needed.
Downloading now
Our team may follow up with guidance for your employee's nationality.
Format rules · Embassy guidance · Rejection prevention
ICT applications fail most often not because employees are ineligible, but because the employer-side setup , the offer of employment, the trade union statement, or the insurance confirmation , has gaps that aren't caught until Migrationsverket requests more information. By then, you're looking at a 3–4 month delay instead of 30 days.
| Priority | Main rejection or delay risk | Documents | Count |
|---|---|---|---|
| 🔴 Critical | Incomplete or non-compliant offer of employment, missing/incorrect employment contract, trade union statement not obtained, insurance gaps, or prior employment period too short , all trigger a completeness review adding up to 4 months to processing | Offer of employment (e-service) · Signed assignment agreement · Trade union statement · Home-country employment contract · Prior employment proof · Group insurance confirmation (all 4 types) | 6 docs |
| 🔵 Required | Application blocked or delayed if missing, expired, or mismatched with the offer of employment | Valid passport copies · Application fee receipt · Corporate group structure proof · CV / qualifications profile · Tax Agency notification (SKV 1160) | 5 docs |
| 🟡 Conditional | Required only for specific applicant types (short-stay, trainees, regulated professions, EU ICT holders) , missing when required will block the application | Comprehensive health insurance policy · University degree/institution certificate · Professional licence / regulated profession proof · Existing EU ICT permit copy | 4 docs |
|
Not sure if your employee's documents meet the criteria for their nationality and the relevant Swedish embassy?
Talk to Jobbatical about rejection risk →
|
|||
Sweden ICT applications look straightforward but fail most often on employer-side gaps , the salary benchmark check, the trade union coordination, and the four-in-one insurance confirmation. Jobbatical handles all of it.
If your employees are transferring to other EU countries, or if you're also managing work permit applications in Sweden, these checklists will help your team prepare across markets.
Disclaimer: This checklist is for general guidance only and does not constitute legal or immigration advice; requirements may change without notice. Document requirements, salary thresholds (including the June 2026 update to SEK 33,390/month), insurance obligations, and trade union procedures are updated regularly by Migrationsverket and the relevant Swedish authorities , verify against current official guidance before submitting any application. Jobbatical accepts no liability for permit refusals, delays, or complications arising from reliance on this checklist. For a complete, case-specific document list and professional guidance, consult the Jobbatical immigration team.
.svg)
Thank you for reaching to us!
We will get back to you with more information and the meeting details very soon.
Embassy-Specific Additions: The standard checklist above applies to all nationalities. The table below lists additional or country-specific requirements that Swedish embassies and consulates impose depending on your employee's nationality. Always confirm with the relevant Swedish embassy or consulate before submission, as requirements can change without notice.
| The Criteria | Look For (The Gold Standard) | The Bare Minimum | Avoid (The Red Flags) |
|---|---|---|---|
| 1. Legal Mandate | Signs as authorized representative via their professional certificate. | Fills forms but makes your HR sign them. | Asks for your corporate keys or makes HR sign. |
| 2. Salary Vetting | Matches offers (Pre-vets degrees) against industry Convenios Colectivos | Only checks documents after the contract is signed. | Quotes a single flat minimum for all ages/sectors. |
| 3. Data Security | ISO 27001 certified platform with encrypted portals and data protection. | Everything goes through standard email attachments. | Handles sensitive data over standard email/WhatsApp. |
| 4. Post-Arrival | Full support for post-arrival : TIE, Social Security, and Town Hall. | Hands you a PDF guide and leaves the employee to figure it out. | Hands you a PDF guide and walks away after visa approval. |
| 5. HR Tracking | Live, real-time dashboard for talent teams. | Status updates on hard to find emails | Status updates hidden in messy email chains. |
Not sure what your employee's specific consulate requires? Book a call with the Jobbatical team
Need support beyond this calculator? Our experts handle the full process, from eligibility checks to application and compliance.
Explore Sweden Intra-Company Transfer PermitYour employee will need a valid passport with clear copies of all relevant pages, their home-country employment contract (covering name, employer address, employment start date, duties, salary, and job title), and proof of continuous prior employment — at least 6 months for managers and specialists, or 3 months for trainees. A CV or professional qualifications profile is also required. Depending on the permit duration, a comprehensive health insurance policy may be required if the permit is for less than one year. Trainees must additionally submit a university degree certificate. On the employer side, the offer of employment, trade union statement, group insurance confirmation, and corporate group structure proof must all be prepared and submitted before the employee's application can be processed.
The most common causes of rejection or delay for Sweden ICT permit applications are: (1) incomplete offer of employment submitted via e-service — missing salary details, job title, or collective agreement reference; (2) salary below the minimum threshold (SEK 33,390/month from June 2026) or not benchmarked against the sector collective agreement; (3) insufficient proof of prior continuous employment — payslip gaps, mismatched entity names, or records covering less than the required period; (4) home-country employment contract missing mandatory fields (employment start date, employer address outside EEA, or job title); and (5) insurance confirmation covering only health but not life, occupational injury, and pension insurance. If your employee's application has been flagged or rejected, talk to the Jobbatical team about a document review before resubmission.
Yes — obtaining a trade union statement is a mandatory step in the employer-side application process, and it must be completed before the employee can submit their part of the application. The employer selects the relevant union organisation (LO, TCO, or SACO depending on the sector) through the Migrationsverket e-service and submits the offer of employment for review. The trade union has the opportunity to comment on whether the terms of employment meet collective agreement standards. If the offer is below industry norms, the union may object, which can delay the application significantly. Jobbatical manages this step as part of its end-to-end ICT service, including identifying the correct union and ensuring the offer terms pass review.
It depends on the permit duration. If your employee is applying for a Sweden ICT permit for less than one year, they must have comprehensive private health insurance covering the entire permit period — including urgent and routine medical care, hospitalisation, emergency dental care, and medical repatriation. If the permit is for one year or more, health insurance must be valid for at least three months (covering the time before the employee becomes registered in the Swedish population register and gains access to the Swedish health and medical care system). Health insurance should be purchased and the policy documentation submitted before the application is filed — Migrationsverket has been increasingly rejecting or delaying applications where insurance proof is missing or insufficient.
Complete Sweden Intra-Company Transfer (ICT) permit document checklist for 2026, 15 verified documents, Migrationsverket e-service guidance, trade union requirements, salary threshold, and rejection prevention. Free for HR teams.
View All Calculators For SwedenSave time, eliminate manual tasks, and give your international employees a smooth, predictable relocation experience.
.svg)
