Germany Intra-Corporate Transfer (ICT) Card Document Checklist
Germany
Germany Intra-Corporate Transfer (ICT) Card Document Checklist for HR & Employers
Our comprehensive Germany Intra-Corporate Transfer (ICT) Card checklist empowers HR teams and global mobility managers to prepare all required documents for qualified non-EU professionals relocating to Germany via intra-company transfers. Ensure compliance with German immigration laws, avoid delays, and streamline enterprise employee transfers in 2025 with our corporate immigration solutions.
Steps to Apply for a German Intra-Corporate Transfer (ICT) Card in 2025
Follow these streamlined steps to secure a successful Intra-Corporate Transfer (ICT) Card application, ensuring compliance with 2025 German Intra-Corporate Transfer (ICT) Card requirements for intra-company relocations and enterprise visa sponsorship.
Verify ICT Card Eligibility
Confirm the employee’s role as manager, specialist, or trainee with at least 6 months prior employment in the non-EU branch and company affiliation within the same group.
Gather ICT Card Documents
Compile all required documents based on the employee’s qualifications, transfer agreement, and job role to meet German immigration standards.
Secure Federal Employment Agency Approval
Obtain approval from the Bundesagentur für Arbeit if required, especially for specific roles under ICT regulations.
Submit ICT Visa Application
Apply for the national D visa online via the German embassy/consulate portal or in person, ensuring ICT compliance.
Attend Visa Appointment
Provide biometrics and submit ICT documents at the embassy, consulate, or visa center to finalize the initial visa process.
Arrive in Germany and Apply for Residence Permit
Register your residence within 14 days of arrival and apply for the full ICT Card as a residence permit.
Germany Business Visa Requirements Document Checklist
1
Valid Passport
Original passport with data page copies. Must be valid at least 6 months beyond departure, issued within the last 10 years, signed, in good condition, and with 2 blank pages. Confirms identity and travel eligibility.
2
Visa Application Form
Completed national visa form (VIDEX), printed and signed. Details must match transfer contract and personal info. Errors can lead to delays or rejection.
3
Biometric Photos
Two recent (35x45mm) photos meeting Schengen standards: high resolution, neutral expression, light background, no headwear (except religious), no shadows.
4
Intra-Company Transfer Contract
Signed contract/assignment letter for at least 6 months, specifying role (manager, specialist, or trainee), salary, duration, and purpose. Must align with qualifications.
5
Evidence of Prior Employment
Proof of 6+ months’ continuous employment with the sending company (e.g., payslips, employment contract). Confirms ICT eligibility.
6
Employer Justification Letter
Letter from employer explaining the transfer, sometimes requiring approval by the Federal Employment Agency. Demonstrates necessity of expertise in Germany.
7
Proof of Qualifications
University degree, vocational training, or proof of expertise relevant to the role. Foreign qualifications may require verification.
8
Health Insurance
Proof of valid coverage in Germany with at least €30,000 for emergencies. Must be valid across Schengen states and comparable to German public insurance.
9
Proof of Funds
Recent bank statements (3–6 months) or employer sponsorship letter showing approx. €45–50/day for initial relocation expenses.
10
Clean Criminal Record
Certificate covering the past 5 years, legalized and translated. Must show no relevant convictions.
Documents not in English or German must be translated by a certified translator. Apostille may be required for foreign qualifications or records.
1. Valid Passport
Document Type: Original international travel document.
Format: Original passport with photocopies of the data page and any previous Schengen visas.
Acceptance Criteria: Must be valid for at least 6 months beyond the planned departure from Germany, issued within the last 10 years, with two blank pages for visa stamps. Must be signed and in good condition. Damaged or invalid passports are a common cause of Intra-Corporate Transfer (ICT) Card rejection.
2. Visa Application Form
Document Type: Official national visa form (VIDEX) for Intra-Corporate Transfer (ICT) Card application.
Format: Completed online at the German embassy website, printed, and signed manually.
Acceptance Criteria: Must be fully completed with accurate personal, job, and transfer details matching the contract. Errors or omissions can lead to delays or rejection of the Intra-Corporate Transfer (ICT) Card application.
3. Biometric Photos
Document Type: Passport-style photographs.
Format: Two recent photos, 35mm x 45mm, taken within the last 6 months.
Acceptance Criteria: Must meet Schengen standards: clear, high-resolution, neutral expression, light background, no headwear (unless religious), and no shadows. Non-compliant photos frequently cause Intra-Corporate Transfer (ICT) Card delays.
4. Intra-Company Transfer Contract/Assignment Letter
Document Type: Signed transfer contract or binding assignment letter.
Format: On company letterhead, specifying role (manager, specialist, trainee), duration (minimum 6 months prior employment), salary (at least €58,400/year), and return to non-EU entity post-transfer.
Acceptance Criteria: Must align with Intra-Corporate Transfer (ICT) Card rules and prove company group affiliation. Mismatches lead to rejection.
5. Evidence of Prior Employment
Document Type: Proof of continuous employment.
Format: Payslips, original contract, or employer confirmation for at least 6 months.
Acceptance Criteria: Required for all roles; lack of proof is a primary cause of Intra-Corporate Transfer (ICT) Card denial.
6. Employer Justification Letter
Document Type: Official employer letter.
Format: Detailing transfer necessity, role specifics, and Federal Employment Agency approval if needed.
Acceptance Criteria: Must justify the intra-corporate need; missing approval for applicable cases leads to rejection.
7. Proof of Qualifications
Document Type: Academic or professional credentials.
Format: Original or certified copy, with recognition if foreign (e.g., via anabin database).
Acceptance Criteria: Must match the role (e.g., expertise for specialists); unrecognized qualifications are a top reason for Intra-Corporate Transfer (ICT) Card rejection.
8. Health Insurance
Document Type: Proof of health insurance coverage.
Format: Policy document from a recognized provider.
Acceptance Criteria: Must cover medical emergencies (≥€30,000) and be valid in Germany for the entire Intra-Corporate Transfer (ICT) Card stay. Invalid insurance causes rejections.
9. Proof of Funds
Document Type: Financial documentation.
Format: Bank statements (3-6 months) or employer sponsorship letter.
Acceptance Criteria: Must show sufficient funds (approx. €45-50/day) for initial Intra-Corporate Transfer (ICT) Card relocation. Inconsistent financial proof weakens applications.
10. Clean Criminal Record
Document Type: Police clearance certificate.
Format: For the past 5 years, legalized/apostilled and translated.
Acceptance Criteria: Must be clear of relevant offenses; incomplete records risk Intra-Corporate Transfer (ICT) Card rejection.
Mistakes in Documents That Can Lead to Visa Rejections
Avoid these common errors to maximize approval chances for your Germany Intra-Corporate Transfer (ICT) Card application:
Insufficient Prior Employment Proof: Less than 6 months with the sending company or gaps in documentation.
Role-Qualification Mismatch: Transfer role not aligning with the applicant’s expertise or company needs for Intra-Corporate Transfer (ICT) Card eligibility.
Missing Federal Employment Agency Approval: Required for certain cases under Intra-Corporate Transfer (ICT) Card rules.
Incomplete VIDEX Form: Omissions or errors in personal, transfer, or job details lead to delays or Intra-Corporate Transfer (ICT) Card rejection.
Invalid Health Insurance: Coverage not meeting €30,000 minimum or not equivalent to German standards.
How Jobbatical Helps in Germany Intra-Corporate Transfer (ICT) Card Acceptance
Jobbatical’s expert agents and advanced HR global mobility platform streamline Intra-Corporate Transfer (ICT) Card applications for HR managers, global mobility managers, and enterprises relocating employees to Germany. Our corporate immigration services for mid-size companies, small size companies, and enterprise customers ensure seamless, compliant, and efficient immigration solutions. Jobbatical platform is for Corporate immigration services for mid-size companies, small size and enterprise customers.
Tailored Intra-Corporate Transfer (ICT) Card Checklists for HR Managers: Customized document lists based on employee profiles and German embassy requirements, designed for enterprise visa sponsorship management.
Document Review for Intra-Corporate Transfer (ICT) Card Compliance: Meticulous checks for format, translations, and Intra-Corporate Transfer (ICT) Card-specific requirements to prevent errors for global mobility managers.
Federal Employment Agency Approval Assistance for Intra-Corporate Transfer (ICT) Card: Expert guidance for applicable cases, critical for enterprise relocations.
Appointment Booking via HR Global Mobility Platform: Securing early slots via embassies, consulates, or Ausländerbehörde, optimized for corporate immigration services for mid-size companies.
Real-Time Intra-Corporate Transfer (ICT) Card Updates: Our platform provides transparency with real-time tracking of Intra-Corporate Transfer (ICT) Card application progress for HR managers and enterprises.
Corporate Immigration Services for Small Size Companies: Jobbatical’s platform supports small businesses with streamlined Intra-Corporate Transfer (ICT) Card processes and compliance.
Enterprise Visa Sponsorship Management: Comprehensive solutions for large-scale employee relocations, ensuring Intra-Corporate Transfer (ICT) Card compliance and efficiency.
HR Global Mobility Platform Integration: Our technology simplifies document collection, compliance checks, and communication for global mobility managers handling Intra-Corporate Transfer (ICT) Card applications.
Eligibility Assessments and Family Relocation Support: Conducting checks for compliance and assisting with spouse/dependent applications for seamless Intra-Corporate Transfer (ICT) Card relocations.
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