AIMA Residence Permits in Portugal: Processing Times, Requirements & Best Practices for Employers and HR

As a Global Mobility Manager or HR professional in a mid-sized company, managing the residence permits of international employees relocating to Portugal remains a key responsibility. Since late 2023, Portugal’s immigration system has operated under AIMA (Agency for Integration, Migration and Asylum), which fully replaced SEF. By 2026, the transition has largely stabilized, with significant improvements in digital processes, though some backlogs and variable delays persist due to high application volumes. This updated guide reflects 2026 realities, including faster digital renewals, new interim measures for delays, stricter completeness rules, and the end of broad automatic extensions.

What is AIMA and How Does It Affect Residence Permits?

AIMA continues as the central authority for immigration, asylum, and integration in Portugal. The shift from SEF aimed to improve efficiency, and by 2026, AIMA has expanded online tools, issued a record number of permits in 2025 (e.g., 386,000), and introduced measures like interim "proof of approval" documents for approved cases awaiting physical cards. However, high demand in certain categories can still cause variability. HR professionals must stay current on AIMA's online portals and notifications, as these drive most new applications, renewals, and communications for work-related relocations.

Processing Times for AIMA Residence Permits

Processing times have improved in many areas by 2026 but remain variable depending on permit type, backlog clearance progress, and application completeness.

• Overall processing for general work-related or temporary residence permits (post-visa submission and biometrics) typically ranges from 3 to 6+ months, with some cases faster via digital channels.
• For Golden Visa (investment-based), expect 12-18 months on average, including biometrics and card issuance, though some reports vary from 3 to 15 months depending on priority and workload.
• Post-biometrics approval and card issuance often takes 1-3 months for standard cases, but logistical delays in card delivery can extend this—AIMA now issues interim "proof of approval" documents to confirm status during waits.
• Appointment scheduling for biometrics or submissions can take 1-3 months (or up to 6 months in busier periods).
• Digital renewals (via the expanded AIMA Renewal Portal) are generally faster than in-person processes.
• Delays stem from ongoing high volumes, though AIMA has accelerated approvals significantly since 2025.

Automatic extensions for expired permits largely ended by October 15, 2025. For certain cases (e.g., permits expired by June 30, 2025, and renewed via AIMA's Mission Structure), validity may extend to April 15, 2026, but proactive renewal is essential to avoid status issues.

Key Requirements for Employers and HR

• Employment contracts, proof of job offer, and compliance with Portuguese labor laws (salaries, conditions, insurance) remain mandatory.
• Submit complete documentation via AIMA's online platforms—since April 2025 (and enforced in 2026), incomplete applications are not accepted for new submissions or renewals.
• Employers must prepare for in-person biometrics (for employees and dependents) at AIMA offices or designated locations.
• Timely monitoring of AIMA emails/notifications is critical, as they trigger renewal windows or appointments.
• Maintain records of all submissions, as proof of application can support legal status during processing.

Best Practices for Efficient AIMA Residence Permit Handling

• Start applications early—ideally 4-6 months before relocation or contract start, and renew up to 30 days before expiry (or earlier for phased online windows).
• Use the AIMA Renewal Portal (portal-renovacoes.aima.gov.pt) for most renewals—expanded in 2026 to cover expiring permits throughout the year, often with immediate proof (e.g., QR code).
• Submit complete files only to avoid rejection under the strict 2025+ policy.
• Monitor AIMA communications closely and respond promptly to appointment or renewal requests.
• Schedule biometrics quickly when notified; consider less busy regional AIMA offices to reduce waits.
• Leverage interim "proof of approval" for cases where approval is granted but cards are delayed.
• Audit employee permit expiry dates regularly, especially post-October 2025 end of broad extensions.
• Train HR/global mobility teams on AIMA's digital tools, recent reforms (e.g., complete-file rule, online expansions), and any nationality/immigration law updates.
• For complex cases, consult experts to navigate potential delays or legal acceleration options.

Conclusion

For HR managers and Global Mobility professionals handling residence permits in Portugal in 2026, AIMA's system offers more digital efficiency and stability than in prior years, despite lingering variability in processing. Proactive steps—early and complete submissions, close monitoring of the Renewal Portal, and quick responses to notifications—can significantly reduce risks and support smooth employee integration. Jobbatical.com provides expert guidance and a technology-driven platform to streamline your company’s relocation and immigration processes across Europe, including Portugal.

Disclaimer:

Immigration laws and policies change frequently and may vary by country or nationality. While we strive to provide accurate and up-to-date information, we recommend doing your own due diligence or consulting official sources. You're also welcome to contact us directly for the latest guidance. Jobbatical is not responsible for decisions made based on the information provided.